Running your own business is a juggling act. You are the creator, production, processing, customer service, accounting, and human resources. Optimizing your time is a perfect decision to help you streamline your workflow and grow your business. Streamlining your daily, weekly, and monthly tasks will increase your time management.
Streamline Your Workflow
All businesses benefit from automated tasks. Simple things like web management, payment processing, social media, email, and customer support have automation app solutions.
Hootsuite is a favorite social media scheduler. Easy to use on a desktop or mobile device. Schedule posts and updates once a week and you’re done.
MailChimp is one of the leading e-mail automation. Set up a sign up page, create automated responses, and use your new list to send regular newsletters. Other options include MadMimi, AWeber, GetResponse, and more. Search
Reach For The Cloud
Utilize cloud solutions to collaborate with your teams. The cloud is a perfect solution to share documents and develop projects while maintaining communication. You want to manage how staff communicates and share information. Developing and maintaining a solution that encourages open communication will help your staff feel part of the team and generate positive communication. All of this results in a great work environment, better production, and a better company.
Your time is valuable. Outsourcing some of your tasks is a smart way to use your time. Calculate your hourly rate and decide if it is fiscally logical to hire a contractor. Take your annual salary and divide by 2,000 to decide your hourly rate. In many cases you will find you can hire help to complete a part of a project, finish, or complete the project.
Stop creating “to do lists”. The name itself is negative. Instead, start creating priority lists. Priority lists put items in an order of importance and precedence for your attention. Check off the completed priorities and move on.
For a day, isolate yourself from interruptions. A few hours, even, will help you manage the tasks that seem to linger or never get the attention they need. Do not answer the phone, text, or email. Avoid social media at all costs. Put your priority list in front of you and start to work on the items that need your attention.
Often it is wise to begin at the end. Consider your goal and work backwards through the process to the beginning. Perhaps your goal is to increase sales 15% in the next quarter. Think about what you can do, should do, and will do to meet that goal. Perhaps it is a 10% increase in sales. Consider what you can do in the company to elevate sales to meet the goal. Perhaps better customer support, increase delivery options, or a special product. Whatever it is, thinking backwards can help you uncover ways to streamline your workflow.